It's More Than Just Paper
Volume I, Issue 1 - June 2003
It's More Than Just Paper
ItÂ’s More Than Just Paper
by Je Ae Shin
Computers and printers go hand in hand. If you use a computer in a law firm,
it goes without saying that you are going to print out files for a client. You
may think it's just a bit of paper and ink, but a fast, reliable printer is a
considerable investment. The cost of paper, toner and maintenance is only
going up, too. It is considered standard practice for firms to charge
photocopies back to the client, but did you know it's possible to recoup the
cost of printing also? A print cost recovery software system can make printing
go from being a high overhead expense to a reimbursable revenue source for the
firm.
There are several print cost recovery software packages on the market today.
Generally, they work like this: when the user goes to print a file, a window
will pop up asking for some sort of information (client/matter number, billing
code, etc) to be input by the user. This can be customized based on the firm's
needs. This information is then sent to a central database somewhere on the
system. From the database, varying types of reports can be run and many of the
packages can be customized to work with various billing packages on the market.
The software usually can be customized to work only with certain printers in the
firm, or with certain types of documents sent to print. The cost of such a
software package will vary. It usually depends mainly on the number of
computers this software will be installed on.
The right type of print cost recovery software for your firm is something
that should be investigated carefully to work well within your network
environment and billing software. If you are interested in learning more about
this method of recovering print costs, please feel free to us a call at
770-514-0400.
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